Harlan County Judge-Executive Joe Grieshop told members of Harlan Fiscal Court on Thursday that purchase orders are required by state law before obtaining products and services at county expense.
“We have some people not getting purchase orders and this is something we need to get strong on,” said Grieshop. “Purchase orders are required by the state and, if we’re not getting purchase orders, then I’m not so sure we should pay that bill. It will fall back on the person who has made the request for the items without getting a purchase order.”
A purchase order is a request sent internally in a business or company to obtain purchased goods and services.
The request is a document which tells the purchasing agent exactly what items and services are requested, the quantity, source and associated costs.
Harlan County Attorney Fred Busroe said if the purchase order protocol is not followed, then the county has the right to reject payment of bills submitted without purchase orders.
“So, what are these people going to have to do, back up and do purchase orders?” asked Magistrate David Kennedy.
Grieshop replied, “They are going to have to fix it. If they didn’t do it right the first time, they are going to have to come back and fix it. This falls back on them, because everybody was warned that you have to have purchase orders. That’s the way the government operates and people aren’t following protocol.”
In other action, the court:
*Approved budget transfers;
*Approved the Harlan County Road Department employees’ work schedule being changed from a four-day work week to five-days per week beginning Oct. 14;
*Reflected county employees at the Stone Mountain Boat Dock will be moved to the county road department.
After going into executive session per KRS 61.810 (l) (c) and KRS 61.810 (1 & c) for personnel/legal matters, the court returned and reported no action was taken.
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