The Harlan County Tourism Commission discussed accounting requirements during a recent meeting.
Harlan County Judge-Executive Dan Mosley, who is not part of the commission, advised the commission on some of the procedures and responsibilities expected of the commission.
“You’re going to need somebody who is going to be in charge of paying the bills, writing the checks and preparing a monthly financial report that is subject to audit,” Mosley said, addressing the accounting needs of the newly formed commission. “You’re going to be receiving tax money…and it’s important that you’ve got someone that’s capable of doing that.”
Mosley mentioned the commission would not initially be dealing with a large amount of money.
“It’s not going to be something that’s going to cause an accountant a lot of time, because you’re not dealing with 100 different restaurants or 100 different lodging entities,” Mosley said. “It’s just going to be several lodging entities right off the bat and the few checks that will be required to be written.”
Vice-Chairman Cleon Cornett mentioned an audit should be performed once a year.
“It has to be (performed by) a certified CPA, and that usually encompasses some books,” Cornett said. “We don’t have any books right now, so we’re not going to be doing any auditing right now.”
After some discussion concerning qualified candidates for the job, including Charles Guyn, Troy Gaw and Richard Scruggs, the panel decided to ask Harlan County Treasurer Ryan Creech to prepare a letter detailing the requirements of the job to be sent to local firms to see who may be interested in the job.
In other commission activity:
• The commission set the next meeting at 5 p.m. on Dec. 10. The regular monthly meeting will be held the second Thursday of each month;
• The commission discussed the establishment of a commission bank account.
Reach Joe P. Asher at 606-505-4132 or on Twitter @joe_hde