Evarts City Hall will see a slight change in operations soon, with the office only accepting payments from 9 a.m. instead of the current 8 a.m.
City Clerk Kristi Lamb brought the situation up to the council.
Lamb mentioned the hour is needed in order to do a daily deposit as recommended by the city’s auditor Richard Scruggs as well as Evarts City Treasurer Troy Gaw.
“It’s not impossible to do a daily deposit,” Lamb said. “Just to give you an example, last week when Richard (Scruggs) was here…Tonya was up front trying to do a deposit. It took her over two and a half hours to get her deposit gathered up. By the time she was done, she had enough money to do another deposit.”
Lamb said it was recommended that the clerks have some time every day to devote to putting together the deposits.
“Troy and Richard are recommending that we have at least one hour a day that we do not have to deal with any incoming traffic to get these deposits done,” Lamb said. “The only thing we can come up with is we come in at 8 a.m., but those doors don’t open to the public until 9 a.m.”
Lamb said they could still take phone calls and get other business done if necessary.
“That gives us one hour of not dealing with the public,” Lamb said. “Right now, we don’t have a lot of foot traffic between 8 and 9 o’clock, but we do have some.”
Lamb mentioned there is a drop box the public can use to drop off payments during this time.
She also pointed out that while they could stay an hour later to do the deposits, but that would cost the city overtime.
Mayor Eddie Manning suggested customers could leave payments to be processed later if necessary.
“After we get all this transferred over to computer, it may only take us 30 minutes to do a deposit,” Lamb said. “But right now, it’s going to take a solid hour.”
Lamb told the panel the office could implement the new policy immediately or on Dec. 1.
“I think Dec. 1 is good,” said Manning.
The council passed a motion for the city office to open for payments from 9 a.m. to 4:30 p.m. leaving the hour from 8 a.m. to 9 a.m.
Manning noted the city was trying to get away from hand written receipts as much as possible.
“Whenever you’ve got computer generated receipts, it’s a lot harder to make a mistake and it’s a lot easier to find a mistake if you make one,” Manning said. “We want to try to get up-to-date, and it’s a lot easier to track.”
In other council activity:
• Assistant Police Chief Owen Noe reminded the council the Evarts City Police Department’s “Shop with a Cop” program is coming up in December;
• Lamb mentioned to the council the Evarts Christmas Parade is scheduled for Dec. 6 at 3 p.m. with lineup beginning at 1 p.m.
Reach Joe P. Asher at 606-909-4132 or on Twitter @joe-hde